To date, Colorado’s use of Google Sites alone has resulted in $4 million in cost avoidance. We are also very proud that Colorado’s website coloradounited.com, established during the flood disaster of 2013, won the 2014 CITE award for Best Use of GIS (geographic information systems).
Before jumping into the world of Google, we had to get a few ducks in a row. The State of Colorado was the first entity worldwide to obtain Google’s Health Insurance Portability and Accountability Act (HIPAA) Business Associate Agreement. This ensures that Protected Health Information (PHI) is being safeguarded when using Google’s core applications. Our Google Services Team also works closely with our Office of Information Security in maintaining a private Chrome store for third party applications and extensions that have been vetted for use on the Google Apps for Government system.
Even our power users of Google know that there’s always more to learn. Google Apps was designed to make people more efficient and productive; you don’t have to be “tech-savvy” to use them. The Gooru (a part of our BetterCloud administrative, auditing and security suite) just posted its Productivity Guide for Google Apps with tips and insights into all of your Google Apps. We definitely learned a thing or two, so take a look if you are a Google lover, user, or simply need a new method for collaboration.
Are you a state employee? If you want to access The Gooru’s online toolset directly within the state environment, you can click on the navgrid (the nine little boxes at the top of each Google page whether you are in Gmail, Drive, Sites, etc). In that window, click “more” and then click on BetterCloud icon. If you haven’t done this before, it may prompt you to authenticate your account. Go ahead and authenticate. From there, you will be taken to a landing page where you can access a variety of Gooru tools, arranged from beginner to intermediate to gooru (expert!).